BYLAWS of
Oak
Creek Apples Macintosh Users Group (OCAMUG)
ARTICLE I — NAME AND
PURPOSE
Section 1 — Name: The name of
the organization is Oak Creek Apples Macintosh Users Group (OCAMUG). It
is a nonprofit organization incorporated under the laws of the State of
Arizona.
Section 2 — Purpose: OCAMUG exists exclusively
as an educational institution for the public on the use of Apple Computers,
including maintenance and security, and software applications.
ARTICLE II — MEMBERSHIP
Section 1 — Membership: Membership is open to anyone who wishes to
belong. A dues-paying membership is a
Regular membership (the member, spouse and legal dependent children may
participate, though only the member may vote).
Dues shall be set by the Board of Directors. The Board of Directors may establish
additional membership categories as they desire.
ARTICLE III — BOARD OF
DIRECTORS
Section 1 — Board role,
size, and compensation: The board is
responsible for overall policy and direction of OCAMUG, and delegates
responsibility of day-to-day operations to the staff and committees. The board
shall have not fewer than 3 members. Board members
receive no compensation other than reasonable expenses.
Section 2 — Terms: All board members shall serve two-year terms, and are
eligible for re-election.
Section 3 — Meetings and
notice: The board shall meet at least
annually, at an agreed upon time and place. Notice of
board meetings shall be sent in writing to each board member at least two weeks
in advance.
Section 4 — Board elections: During the last quarter of each fiscal year of the
corporation, the membership shall elect Directors to replace those whose terms
will expire at the end of the fiscal year. This election shall take place
during a regular meeting of the OCAMUG, called in accordance with the
provisions of these bylaws.
Section 5 — Election
procedures: New directors shall be
elected by a majority of the Regular members present at such a meeting.
Directors so elected shall serve a term beginning on the first day of the next
fiscal year.
Section 6 — Quorum: A quorum must be present for business transactions to
take place and motions to pass. A quorum
of the Board of Directors shall be defined as forty percent of the current
board membership but not less than two members. A quorum of the Regular membership shall be
defined as the Regular members present at a membership meeting.
Section 7 — Officers and
Duties: There shall be three officers
of the board, consisting of a chair, secretary and treasurer. Their duties are
as follows:
The Chair shall convene regularly scheduled board meetings,
shall preside or arrange for other officers to preside at each meeting in the
following order: secretary/treasurer.
The Secretary shall be responsible for keeping records of board
actions, including overseeing the taking of minutes at all board meetings,
sending out meeting announcements, distributing copies of minutes and the
agenda to each board member.
The Treasurer shall be responsible for assuring that corporate
records are maintained, make a financial report at each board meeting,
assist in the preparation of the budget, help develop fundraising plans, and
make financial information available to board members and the public.
Section 8 — Vacancies: When a vacancy on the board exists mid-term, the secretary
must receive nominations for new members from present board members two weeks
in advance of a board meeting. These nominations shall be sent to board members
with the regular board meeting announcement, to be voted upon at the next board
meeting. These vacancies will be filled only to the end of the replaced board
member's term.
Section 9 — Resignation,
termination, and absences: Resignation
from the board must be in writing and received by the secretary. A board member may be removed by a two-thirds
(2/3) vote of the remaining directors or by a two-thirds (2/3) vote of those
Regular members present at a membership meeting.
Section 10 — Special
meetings: Special meetings of the
board shall be called upon the request of the chair, or one-third of the board.
Notices of special meetings shall be sent out to each board member at least two
weeks in advance.
ARTICLE IV — COMMITTEES
Section 1 — Committee
formation: The board may create
committees as needed, such as fundraising, public relations, steering, etc. The
board Chair appoints all committee chairs.
ARTICLE V — AMENDMENTS
Section 1 — Amendments: These
bylaws may be amended at any regular membership meeting by a two-thirds (2/3)
majority of the Regular members present at the meeting. Proposed amendments
must be submitted to the secretary to be sent out with regular board
announcements. Notice of proposed amendments to be
voted on at a meeting of the Regular members must be sent to members at least
two weeks before the meeting.
CERTIFICATION
These bylaws were approved
at a meeting of the board of directors by a Unanimous vote September 1, 2004.